Office Manager, Dubai

договорная
Полный день, до 5 лет, полная занятость

Описание вакансии

We are seeking a proactive and organized Office Manager to oversee the day-to-day operations of our office at Dubai. The Office Manager will be responsible for ensuring the smooth functioning of administrative activities, managing office resources, and providing support to employees. The ideal candidate will be detail-oriented, have excellent communication skills, and thrive in a fast-paced environment.
Key Responsibilities
Administrative Management:
  • Oversee general office operations and ensure efficient workflow.
  • Supervise administrative staff and delegate tasks as needed.
  • Manage office supplies, equipment, and inventory, and place orders when necessary.
  • Develop and implement office policies and procedures to maintain a productive work environment.
  • Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
  • Answer telephone calls and emails from customers and clients, directing them to relevant staff.
  • Maintain the office budget, making necessary orders while keeping within budget constraints.
  • Track office necessities and arrange timely delivery.
  • Greet and assist clients and guests, offering beverages as needed.
  • Assist team members with paperwork when required.
Facilities Management:
  • Coordinate office maintenance and repairs, liaising with building management and vendors.
  • Ensure cleanliness and tidiness of the office space, including common areas and meeting rooms.
  • Manage office security systems and protocols, including access control and emergency procedures.
Human Resources Support:
  • Assist with recruitment and onboarding processes for new employees when needed.
  • Coordinate employee events, meetings, and training sessions.
Financial Management:
  • Assist in budget preparation and expense tracking for office-related expenditures.
  • Process invoices, expense reports, and other financial transactions for office needs.
  • Monitor office expenditures and identify cost-saving opportunities.
Other Ad Hoc Tasks:
Perform other duties as assigned by your manager.
Qualifications:
  • Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
  • Proven experience in office management or administrative role.
  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and office management software.
  • Ability to work independently and collaboratively in a team environment.
  • Attention to detail and problem-solving skills.
  • Fluent in English (Russian will be a plus).
We Offer:
  • Competitive salary and benefits package.
  • Opportunities for professional development and growth in the above mentioned areas.
  • Supportive work environment with a collaborative team.
  • Opportunity to contribute to the success and growth of the company.

Адрес места работы

Вакансия №191511, обновлена 26 апреля, 21:08